Master Data Sharing | Common Distribution Channels | Common Divisions

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Teaching Aid

Concept

Master data ( Customer Master , Condition records etc ) in Sales and Distribution are created with respect to Sales organization, distribution channel and division. What this essentially translates to is that if there are multiple distribution channels and divisions, you would have to maintain different customer master records. However, a customer might be the same irrespective of the distribution channel ( Retail, Wholesale, Web Channel Sales etc ) or Division ( Pumps, Consumables, Electricals etc ). This results in tremendous data proliferation especially if there are many distribution channels and divisions.

 

Master Data Duplication across distribution channels and divisions

 

However, SAP provides a facility to maintain common distribution channels and divisions via Reference Distribution Channels and Reference Divisions. In this example, in the configuration, if distribution channel 10 is assigned to 01, then the customer master need not be maintained twice.

 

Prevent Data Duplication through common org units

 

This applies to customer master as well as condition records. You can also specify if the reference distribution channel or division applies to customer master only or to condition records only or to both.

 

Properties of common distribution chnl

 

However, please be advised that you CANNOT create master data for reference distribution channel or division. That means if the data is changed in the reference distribution channel/division, the data automatically changes in the referenced distribution channel/division.

Configuration

The configuration for this is in [SPRO->IMG->Sales & Distribution-> Master Data ] or [VOR1] & [VOR2]. The first highlighted column is to affect the condition records and the second is to affect the customer master.

 

configuration path

 

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0 thoughts on “Master Data Sharing | Common Distribution Channels | Common Divisions

  1. Harsh says:

    Hi siva ,

    can you please explain how can i set up common dist channel and divisions for following

    sale org MDWE which had dist channels of direct D1and distribution K1 and
    divisions KO Cola products and WA energy drink

    Thanks
    Harsh

    Like

  2. Sahil says:

    Common Distribution Channels and Common Divisions

    Sales Area for Sahil Org ZSM1
    Commom Distribution ZK
    Common Division ZK
    path
    —–spro
    ————img
    —————–sales and distribution
    ———————-master data
    —————————–define common distribution channels
    —————————–define common divsions

    Like

  3. shyam says:

    Hi Siva,
    Could you pls help me out in defining common dist.chnl and division..I understood the concept but the customizing screen is bit confusing..
    thanks in advance..

    Like

      • shyam says:

        Hi Sir,
        I think I got the concept Clear,Pls review and correct me if Im wrong…Thanks in advance..

        Created Common dist.chnl and Common Div

        DC and D9 are the Dist.chnls I created for sales.org ZSRG

        salesorg DChl Dch-Conds Dch-Cust/mt
        ZSRG D9 DC DC
        ZSRG DC DC DC

        DV and DZ are the Divisions I created for sales.org ZSRG

        salesorg DIV DIVCON DIVCUS
        ZSRG DV DV DV
        ZSRG DZ DV DV

        Like

  4. justin says:

    hi siva,

    The concept is clear ,is that right :
    A customer can have different distributed channel and division ,but the same customer so without changing him (customer master general view ),we can change the distribution channel and division for the various sales order .

    went to VR01 and VR02 but did not understand !!! if you could brief this in the class will be appreciated .

    Like

  5. Nas says:

    Siva,
    Just a quick question, if I have Divisions Z1, Z2, Z3, Z4 and Z5 and Master data/condition data is maintained for Z5 and Z1, Z2, Z3 and Z4 reference Z5 which is at the bottom of the serial. Do you think this might lead to reference error because system will read Z1 and not Z5 at first and hence will not find data?

    Like

  6. Mital Shah says:

    Hi Siva,

    Can you please explain to me that how do I setup common dist. chan. and division for My WS (wholesale) and RT(Retail) dist. chan. uder SE(sales org.)

    Thank you,
    Mital

    Like

  7. Ronaldo says:

    Siva,

    I understand the common concept, I understand the configuration (VOR1, VOR2), but I still don’t understand how the connection starts. Can you please give me some information?

    Thanks

    Like

  8. Ronaldo says:

    Siva,

    Here is the case I’m trying to understand, if I’m to make this a common dist channel and division, How can I do it.

    SORG NAME DCHL NAME DV NAME

    ZEAS EAST ZA AGENCY ZS CAT SCAN
    ZEAS EAST ZA AGENCY ZX X-RAY
    ZEAS EAST ZT DIRECT ZS CAT SCAN
    ZEAS EAST ZT DIRECT ZX X-RAY

    ZSWE EAST ZA AGENCY ZS CAT SCAN
    ZSWE EAST ZA AGENCY ZX X-RAY
    ZSWE EAST ZT DIRECT ZS CAT SCAN
    ZSWE EAST ZT DIRECT ZX X-RAY

    ZWES EAST ZA AGENCY ZS CAT SCAN
    ZWES EAST ZA AGENCY ZX X-RAY
    ZWES EAST ZT DIRECT ZS CAT SCAN
    ZWES EAST ZT DIRECT ZX X-RAY

    Thanks.

    Like

    • siva says:

      Ronaldo,
      Glad you created a full fledged example. Now for the solution,

      1. You have to decide for which Distribution channel and Division you want to maintain the data
      2. You also have to understand that all the other divisions and distribution channels will inherit the same data as the referred

      Let’s take your case and say , the business has decided that the data ( Master data including condition records ) need only be maintained for X-RAY (ZX ) and Direct ( ZT ) , while CAT SCAN ( ZS ) will refer to the ZX Division and Agency will refer to D. chnl Direct

      So, as usual , goto SPRO > IMG > SD > Master Data >Define Common Distribution Channels – Please remember this has to be done per sales org.

      So, in your case, for the sales org ZEAS, we will have to maintain the following

      You can do the same for divisions in the respective path provided in the notes.

      Now the effects of it are, if you create master data ( lets say, customer master ) for the combination ZEAS/ZT/ZX , then you don’t have to maintain it again for ZEAS/ZA/ZX . If you do maintain for a combination for which a common distribution channel or division exists, you get the following error.

      Like

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