Status Profile in SAP – SAP Training Jan 2011 Batch

In today’s SAP Training class, we have discussed status profile in SAP.

Exercise : Create a new Status Profile as follows ( Take Cues from ZQT Status Profile )

1. Not Approved

2. approved

3. Rejected.

If the status is “Not Approved” , then don’t let any subsequent documents be created from it.

If the status is “Approved” , then allow all subsequent transactions to be created.

If the status is “Rejected”, then don’t let any subsequent documents be created from it.

Create a new SAP Quotation Document Type ZXXX and assign the newly created status profile to it.

Please write down the new status profile you have created along with the new document type you have created in the forum.

Give the Unit Test Plan for testing the configuration above.

Status Profile can be used in SAP CRM also. So this post is useful for both SAP SD Training and SAP CRM Training students as well.

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13 thoughts on “Status Profile in SAP – SAP Training Jan 2011 Batch

  1. Navdeep says:

    Created ‘ZQTN’ with statuses: Approved/ Rjected/ Not Approved. Default status is set to not Approved

    Assigned status profile ‘ZQTN’ to Quotation Document type ‘ZQTN’

    Created test Quotation number: 20000084

    When I tried creating a sales document of type ZORN with reference to ZQTN (Quotation number: 20000084), got an error message: “Create sales document” not allowed (User Status NAPP, object VB0020000084000000)

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    • Navdeep says:

      • Change the status by clicking on the ‘Document Header’ icon and then on the ‘Status’ tab. Go to ‘Object Status and change the status to APPD (Approved)
      • Allows to create an order of type ZORN: Order Number 14321

      SIVA: instead of showing the ‘radio button’, I am getting an option of multiple check box option, why is that?

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  2. Gautam says:

    new Status Profile–ZGQT created

    new SAP Quotation Document—zQTg

    Quotation 20000064 / ZQTG created

    Intial status is NAPP

    after I click on the ‘Reject’, and save, it saves,
    But after it is saved as ‘rejected’, I can not change it back to ‘Approved’ or not ‘Approved’.

    and gets an error..’Status NAPP is not allowed’

    from the rejected quotaion, as I am trying to create the sales order, I get a message ‘”Create sales document” not allowed (User Status Reje, object VB0020000064000000)

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  3. jitesh says:

    hi siva please look into this.

    i have Created status profile ZQT1 with NOT APPROVED, APPROVED AND REJECTED STATUS.

    initial status assigned is : not approved.

    Assigned status profile ‘ZQT1 to Quotation Document type ‘ZQT2’

    Created Quotation number: 20000104

    When I tried creating a sales document of type OR with reference to ZQT2 (Quotation number: 20000104), got an error message: “Create sales document” not allowed (User Status NAPP, object VB0020000104000000)

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  4. Suresh says:

    Create a new SAP Quotation Document Type ZXXX and assign the newly created status profile to it.
    Answer:ZSQTAPPR-Not Approved, Approved, Rejected

    Please write down the new status profile you have created along with the new document type you have created in the forum.
    Answer:Assigned doc type ZSQT (Copied from QT) to status profile ZSQTAPPR)

    Give the Unit Test Plan for testing the configuration above.
    Answer:Create a quotation of type ZSQT
    Suresh Quotation Typ 20000106 has been saved
    Try to create a OR/QT/IN with ref to the above QT. Should fail with msg “”Create sales document” not allowed (User Status”.
    Change the status to ‘rejected’ in the 20000106 doc header
    Try to create a OR/QT/IN with ref to the above QT. Should fail with msg “”Create sales document” not allowed (User Status”.
    Change the status to ‘Approved’ in the 20000106 doc header
    Try to create a OR/QT/IN with ref to the above QT. Should pass.

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  5. karun says:

    Created new profile – ZSALEDOC
    with status objects : CRTD and REAL
    Configured the transactions control for each status object.
    Then assigned to Sales document type ZKAR

    Created SO # 14832 and tested with different status of creating delivery and billing documents.

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  6. justin says:

    Created status profile ZJsl1
    Quotation type ZJQT configured from QT.
    IN status profile ZJsl1 created three statuses :
    NOT approved,approved and rejected.

    Created order and tried 3 options and unit tested.

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  7. justin says:

    unit test plan
    Quotation type ZJQT and status profile ZJSL1
    Three quotation created not approved-20000134
    Approved-20000142
    Rejected-20000143

    Created a order type with reference to the quotation and checked .

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  8. Mrunal says:

    Ans:

    ZMRQT status profile created and assigned to sales order header object type.
    New SAP QT doc typ ‘ZMQT’ created and status profile assigned.

    Unit test plan

    1.Create QT of type ZMQT, Check user status at header level – 20000144, Napp
    2.Create order with ref Must fail – Error message must be displayed
    3.Approve QT created in 1 by changing object status, Check user status at header level- Approved.
    4.Change status of QT created in 1 to Rejected- Error message must be displayed.
    5.Create QT type ZMQT, Check user status at header level – 20000145, Napp
    6.Reject QT created in 5 by changing object status, Check user status at header level- Rej
    7.Change status of QT in 5 to App- Error message must be displayed.

    Question:
    -When I reject the QT at header level, the document still shows
    Overall status = open, Rejection status= Nothing rejected. Is this right ?
    -When the business transactions are imported in the process of creating a status profile, the first transaction listed is ‘change configuration data’ what is it used for?

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    • siva says:

      1. When you reject the Quotation at Header Level, did your “Reject” the quote from the Application toolbar or did you set the user status tor Reject at the Status Profile level ?
      2. I am not sure about ” Change configuration profile” in SAP Status Profile. I will do some research and get back to you. I have never used it myself.

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  9. Muthu says:

    ZQTMM Status profile created.
    ZQTM Quotation Document Type created and assigned status profile ZQTMM
    QT : 20000091
    SO : 14065
    TEST PLAN:
    ————–
    1)Create new status profile ZQTMM using ZQT as a template.
    2)Create new Quotation template from QT and assign the newly created status profile in it.
    3)Using the new doc type created, enter a Quotation .
    4)With the Quotation in “Not approved ” status Create a sales order with reference to the QT and check if you able to. (Not able to )
    5)Change the Quotation to “Approved” status and Create a sales order with reference to the QT and check if you able to. (Able to create SO 14065 )
    6)Reject the qoute and then create a SO and check if you can. (Not able to reject the qoute).***

    Like

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