SAP GUI Navigation Tutorial (Part 1)

Click on the image for Larger View (1.1)

Introduction to SAP Easy Access screen:

The SAP Easy Access application window can be logically divided into numerous sections. The topmost s ection, just below the Red, Yellow and Green button like icons, is called as Main Menu bar which has around 6 options, namely, Menu, Edit, Favorite, Extras, System and Help; each of these menu item contains several sub options. Main Menu is sensitive t o the transaction, this means that it may change according to the transaction you are performing. For example if you do a transactio n related to sales order, then you may notice different menu items listed in the main menu bar such as Sales Document replacing Menu option, Goto option replacing Extras and so on. This can be better practiced on actual SAP system, you can gain remote SAP access at Fuze Server

Just below the Main Menu bar there are additional buttons provided, which serves as shortcut for navigating through the application and performing other important tasks. For example one useful button is Back button which is present in green color with backward arrow sing. This button when pressed will take you to the immediate previous page. But before you use this Back Button it is essential to remember that there is no forward button; hence, you may proceed forward only through a transaction. The button available on the right side of the Back button is the Log Off button which can be seen in yellow color with upward arrow.

Main tool bar:

  • Back Button and Log Off Button:

Click on the image for Larger View (1.2)

The next button on the right of Log Off option is used to jump to the main page, that is the SAP Easy Access screen. While Back button helps you navigate backwards page by page, the jump option which is seen with a ‘X’ mark takes you to the main page from where you can perform transactions. Sequentially there are other useful buttons on the same bar such as Print button, Find button, Find Next button, Page Up, Move Up, Page Down, Move Down and finally Help button. Help button provides information on several topics; for an instance if you do not understand what is Sales Group field on the ‘Create Sales Order: Initial Screen’, then select the field and click on Help button. It will provide all the possible information about that particular field. The shortcut key for performing Help action is again by selecting the field and pressing F1 button on the keyboard.

  • Command Window for Transaction Codes: (See Image 1.2)

On the same bar you may also see a Text field just next to a green button with ‘check mark’. This field is known as Command Window wherein you can execute Transaction Codes in this window (Transaction Quotes are shortcut to execute a transaction). Let Us Understand this with an example transaction. For example you want to create a Sales Order; you may have to navigate through various options such as Logistics then Sales and Distribution then Sales and then Order. Within Order option you have to double click on a node which is also called Info Cube, to execute a transaction. To cut short the execution you can just type the Transaction Code of the node in Command Window and execute the command by clicking on the green button with check mark or press enter, to directly reach to the ‘Create Sales Order: Initial Screen’. You can get better understanding on Transaction Codes if you practice regularly on actual SAP system or Master Data. It is better to possess knowledge about Transaction Codes even if you are more interested in other SAP branches such as SAP BI or SAP CRM etc. 

  • Page Title:

Click on the image for Larger View (1.3)

Below the Command Window you will be able to see some contextual- indication which is nothing but the title of the page you are viewing currently. For example if you are executing a Sales Order transaction, then the very first page that you may see is the ‘Create Sales Order: Initial Screen’. If you proceed to the next page by entering Order Type on ‘Create Sales Order: Initial Screen’ page then you will land on the ‘Create Standard Order: Overview’ page.

Application Toolbar:

Click on the image for Larger View (1.4)

Immediately under the title bar you will be able to see another bar with various options; this bar is known as the Application Tool Bar. Again, the Application Toolbar changes as you navigate from page to page; this means that there may be two different Application Toolbars for ‘SAP Easy Access’ page and ‘Create Sales Order: Initial Screen’. The Application Toolbar proffers options which are relevant to that particular page; hence, it shows different option on dissimilar pages. There are numerous such options or buttons that can be seen on Application Toolbar on different screens and each button have its own functionality. You may also see many buttons appearing again and again.  To know the function of a particular button in this toolbar you just need to place your mouse on the option and a pop- up field with smart text will indicate the use of the button.

Navigation Window:

Click on the image for Larger View (1.5)

The next sequential frame on the SAP Easy Access screen is your Navigation Window.  This section of the interface contains a Hierarchical representation of all the folders and its content. It is present in a dig- down tree form with directories present in different levels. You can navigate through folders and their sub folders to reach to the desired node. For example to arrive at Create Sales Order: Initial Screen’, you may have to navigate through Logistics > Sales and Distribution > Sales > Order and then the Node which you want will be seen (In this example it is ‘VA01- Create’ info cube). You can expand and collapse the folders by clicking on the arrow button at the left side of respective folders.  On the right hand side of the Navigation Window or Navigation Menu you can set your company logo.

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