SAP Master Data Flow – Important Fields in SAP Sales Order – SAP SD Training Series – Feb 2011 Batch

Today we have discussed the most important fields in the SAP SD Sales Order and discussed the origins of the data ( SAP Master Data Flow from SAP Customer Master and SAP Material Master.

SAP Sales Order Header : Sales Order Header essentially contains information mostly from the Customer Master in the Transaction. We have discussed the following fields in detail in terms of their business importance and their origins.

Customer Data:

  • Customer Number/Name/ Address etc

Sales Tab :

  • Document Currency
  • Customer Group

Shipping Tab :

  • Shipping Conditions

Billing Tab :

  • Payment Terms

Partners Tab :

  • Partner Data

SAP Sales Order Line Item : At the line item level, data essentially flows down from the SAP Material Master. There are some calculated data as well ( For example, like the different dates based on scheduling and availability check etc ). We have discussed the following fields in detail.  As usual, there are many more fields that will be discussed in detail at a later stage.

Sales Tabs :

  • Material Group

Shipping Tab :

  • Weight / Volume

Billing:

  • Tax Classification ( Liable / Exempt )

This scenario is based on the Customer and materials you have created, based on the SAP Customer Master and SAP Material Master you have created from previous exercises. Find out the Customers and Materials you have created from the previous exercises under the comments section of the respective posts.

Scenario : ABC Computers Inc., is creating an order today for a customer who has ordered both a laptop and a desktop. Based on the master data you have created, answer the following questions.

Question 1 : Create a Standard order with the Customer and materials that you have created ?

Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales  ? Also display the section ( tab ) in theSAP  Sales order where the data is found ?

Customer Master Material Master

Sales Order

( Match ? )

Tabs
Customer Address _______________
Currency _______________
Customer Group _______________
Shipping Conditions _______________
Partner Data _______________
Material Group _______________
Gross Weight _______________
Net Weight _______________
Volume _______________
Tax Classification _______________

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20 thoughts on “SAP Master Data Flow – Important Fields in SAP Sales Order – SAP SD Training Series – Feb 2011 Batch

  1. Magna Training says:

    Yogesh
    Some other student from the previous batch is experimenting with ‘Material Listing/ Exclusion ‘ . For now, just do the following.

    Step 1 : Go to [ VB02 ]
    Step 2 : Select A001 as the listing type.
    Step 3 : Choose Customer/Material as the Key Combination
    Step 4 : Select the Customer for which you are creating the sales order.
    Step 5 : Add your material there. Just to set an example, I have added LPT12 ( the material that you created ) there.

    Trainer
    SAP SD Training

    Like

  2. Jeny Koshy says:

    1) Order: 16258

    2) VB02

    selected a001(listing type)

    Chose Customer/Material as the Key Combination

    Selected cust in the sales order

    Added material LPT12.

    Like

  3. Rao says:

    Siva,

    I am trying to create an Inquiry, quotation or an order and i am expierencing the same kind of error. The fields that i am using are Inquiry type: Z103, Sales Org.: 3000, Dist. Channel: 10, div: 00.

    “Entry Z103 does not exist in TVAK (check entry)”

    Like

    • siva says:

      Hi Rao
      There is no inquiry of type ZI03. Thats exactly what that message shows. Please use an existing inquiry doc type. You can find the List of Possible values in the Inquiry Type field in the SAP Inquiry Creation screen.

      Ideally, you should have been able to create an inquiry of type IN – which is the SAP standard inquiry doc type. However, looks like somebody has deleted it as part of practice.

      Like

  4. Rao says:

    I am getting an error when i was trying to add the quantity while creating a quotation with the reference.

    “Target qty of reference: 1 PC (total referenced: 20 PC)”

    Like

      • Rao says:

        Inquiry # 10000054
        Quotation # 20000144

        And can’t i have use the same Inquiry number for the quotation, should i create a new one or copy it?

        And as you mentioned someone must have deleted the IN and QT fields, it didn’t allow me to use it. And can’t i create an Inquiry, Quotation or an order with my own field like Z101 or Z400 .. etc. ?

        Like

      • siva says:

        Ideally you cannot use the same quotation to create multiple orders from the same. ( Unless you specifically configure it in such a way – which is done only in very rare situations in SAP )

        Yes, you can create your own sales doc types in sap. Thats the beauty of it. As soon as we are done with enterprise structure, we will go through SAP Sales doc type configuration. There I will explain how to do it.
        Trainer
        SAP Training

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      • siva says:

        Also, I understand the problem now. I got confused a bit.

        Yes, quotation ( SAP Sales document type QT ) is configured in such a way that the line items are set to be “complete” when the quantity in the quotation is already referenced.

        Once again, this is done under SAP Copy Controls under the Transaction VTAA ( QT -> OR ) by picking up the right item category. We will discuss this as part of copy controls.

        I will explain this a bit further in the class on Monday night’s class.

        Like

  5. Rao says:

    While trying to save the quotation previously i mentioned, i got this error when i clicked on EDIT rather than SAVE.

    “Change SP: Quotation 20000144: Incompletion Log

    Sold-To Party 0000003360 Anderson Manufacturing Inc.

    Following data still needs to be completed “

    Like

    • siva says:

      I could not see any error of that sort. In fact the quotation also has sales orders created. Can you please let me know what exactly the problem is ?

      Like

      • Rao says:

        For this particular problem, i could not add quantity or weight. So, when i was trying to add it gave me this error.

        Like

  6. Banu says:

    I could not narrow down to a single tab. But I could find these information by going to the header information and selecting the tabs Sale, Shipping and BIlling

    Like

  7. Sahil says:

    Scenario : ABC Computers Inc., is creating an order today for a customer who has ordered both a laptop and a desktop. Based on the master data you have created, answer the following questions.

    Question 1 : Create a Standard order with the Customer and materials that you have created ?
    Answer: Quotation 20000081 —— using copying and control ——-Sales Order 14282
    Created the sale order with the reference to a quotation. A point to remember when creating a quotation also give a valid from and valid to date other wise your quotation will not be complete and you will get message incompletion log.

    Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales ? Also display the section ( tab ) in theSAP Sales order where the data is found ?

    Customer Master
    Answer: Finding Customer Master = Option 1: CLick the half person icon it will take you to the customers master records with the General Data and if you click Sales Area Data it will display more master records for the customer.
    Option 2: Click the environment tab on the main menu and select partner from the drop down menu select display sold to party

    Material Master
    Answer: Choose line item of material e.g item 10 – M-01 then click the environment tab on the main menu then from the drop down menu choose display material –it will take you to the material master of the choosen material.

    Like

  8. Gautam says:

    Answer-1

    customer no—98976
    material no—1708—-for 1000/10/00 cc

    Quotation 20000053/QT and from the quotation 13537/OR created,

    Answer-2

    Tabs
    Customer Address _____ sales order-header section
    Currency _______________ sales order –header -sales-Pricing and Statistics
    Customer Group _______________ sales order –header -sales-Pricing and Statistics
    Shipping Conditions _______________ sales order –header -Shipping
    Partner Data _______________ sales order –header -Partner
    Material Group _______________ sales order –item -Sales B
    Gross Weight _______________ sales order –item -Shipping
    Net Weight _______________ sales order –item -Shipping
    Volume _______________ sales order –item -Shipping
    Tax Classification _______________ sales order –header -Conditions

    Like

  9. Nas says:

    Customer Master Material Master Sales Order
    ( Match ? ) Tabs
    Customer Address _________Yes______
    Currency ____________Yes___
    Customer Group ________Yes_______
    Shipping Conditions __________Yes_____
    Partner Data ___________Yes____
    Material Group ___________Yes____
    Gross Weight ___________Tes____
    Net Weight __________Yes_____
    Volume __________Yes_____
    Tax Classification __________Yes_____

    Like

  10. Nas says:

    1. QT 20000128 Created, Standard Order 14791 has been saved

    Customer Master Material Master Sales Order ( Match ? ) Tabs
    Customer Address _________Yes______ Header common/partners tab then sold to party dig-in
    Currency ____________Yes___ Sales
    Customer Group ________Yes_______ Sales
    Shipping Conditions __________Yes_____ Shipping
    Partner Data ___________Yes____ Partners
    Material Group ___________Yes____ Sales B
    Gross Weight ___________Tes____ Shipping
    Net Weight __________Yes_____ Shipping
    Volume __________Yes_____ Shipping
    Tax Classification __________Yes_____ Billing

    Like

  11. Jitesh says:

    Question 1 : Create a Standard order with the Customer and materials that you have created ? 15037/ZJV , 2389, m-58
    Question 2 : Compare if the the following Data (from the respective Master Data’s ) match with the data in the Sales ? Also display the section ( tab ) in theSAP Sales order where the data is found ?
    Customer Master Material Master Sales Order
    ( Match ? ) Tabs
    Customer Address ____yes___________ Header(sold to party)
    Currency ___________yes____ Sales
    Customer Group _________yes______ h-sales
    Shipping Conditions _____________yes__ Header-shipping
    Partner Data ____yes___________ Header-pF
    Material Group _________yes______ Sales B -item
    Gross Weight _____yes__________ shipping
    Net Weight ________yes_______ shipping
    Volume ____yes___________ shipping
    Tax Classification __________yes_____ header, condition

    Like

  12. Larry Cabral says:

    Customer Master Material Master Sales Order
    ( Match ? ) Tabs
    Customer Address Yes Header areas
    Currency Yes Header/Sales
    Customer Group Yes Header/Sales
    Shipping Conditions Yes Header/Shipping

    Partner Data Functions have same meaning
    Displays the German symbol Header/Partner

    Material Group Yes Detail/Sales B
    Gross Weight Yes Detail/Shipping
    Net Weight Yes Detail/Shipping
    Volume Yes Detail/Shipping
    Tax Classification Yes – based on location Detail/Billing document

    Like

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